HR Specialist

WORKSITE LOCATION:  Gulf Bend Regional Plaza, 6502 Nursery Drive, Suite 100, Victoria TX 77904

PAY RANGE: $15.00 - $16.50  EEOC CODE: Administrative Support   FLSA STATUS:  Non-Exempt

SHIFTFulltime; Monday thru Friday, 8:00am - 5:00pm, occasional early or late hours

EDUCATION AND EXPERIENCE REQUIRED:

A high school diploma or GED, at least two years' human resources experience.

Preferred: Five years' human resource experience.

ESSENTIAL FUNCTIONS and DUTIES:

1.  Audits and monitors all personnel transitions: on-boarding process of new hires, transfers, status changes, promotions, demotions, reduction in forces, and terminations.  Works with Staff Educator on onboarding.

2.  Schedules check-in, stay, and exit interviews.

3.  Completes background checks on new and current practicums, student, volunteers, and/or contract:

a.  State OIG;

b.  Federal OIG;

c.  CANRS;

d.  Employee Misconduct Registry;

e.  Nurse Aid Registry;

f.  Auto Liability;

g.  eVerify;

h.  Drivers Licensure;

i.  Criminal background;

j.  Education;

k.  Reference Checks; and

l.  any other checks as needed.

4.  Works with COO and Revenue Manager to maintain and monitor credentialing of practicums, students, volunteers, and contract workers.  Works with Staff Educator on status of onboarding.

5.  Enters and updates licenses in Smartcare.  Acts as back-up to EHR Specialist in entering new hires and terminations in SmartCare.

6.  Keeps Billing Department updated as to staff and contract licenses.

7.  Completes and monitors bi-annual driving record check with Texas Counsel Risk Management Fund.

8.  Maintains compliance and monitors monthly state and federal OIG checks.

9.  Maintains compliance and monitors annual CANRS, Employee Misconduct Registry (DADS), criminal history, and nurse aid registry.

10.  Maintains compliance and monitors auto liability insurance.

11.  Maintains compliance and monitors primary sources licensure and certifications.

12.  Participates in Customer Service Star Awards, Annual Service Awards, Wellness Program, and other employee relations activities.

13.  Enters center-wide job descriptions and performance evaluation forms into HRIS.

14.  Coordinates and maintains new hire and annual open enrollment.

15.  Coordinates yearly HRA and new hire HRAs as needed.

16.  Assists employees, delivers presentations, and explains to employees GBC's benefits programs; assists with enrollments and changes.

17.  Acts as a liaison for benefits with employees and vendors:

a.  Group Health;

b.  Group Life;

c.  Group Dental;

d.  Long or Short-Term Disability;

e.  Supplemental Insurance Products;

f.  Medical Clinical Services;

g.  Term Life;

h.  AD&D Insurance;

i.  Lab Services;

j.  Employee Assistance Program;

k.  Flexible Spending Account:

  i.  Medical;

  ii.  Dependent.

l.  529 College Plan;

m.  PTO;

n.  United Way Day;

o.  457 (b);

p.  403 (b);

q.  Tuition assistance program; and

r.  NHSC Approved Site Loan Repayment.

18.  Maintains employee benefits records up-to-date.

19.  Encourages participation in employee benefits or employee related functions (Healthy YOU @ GBC, Well on Target, Blue 365, Employee Recognition, and others).

20.  Maintains HRIS system:  leave accrual, FMLA, benefits, job descriptions, and performance appraisals.

21.  Reviews all billings for medical, dental, voluntary life, flexible spending, 529, retirement, COBRA, HRIS, EAP, EPHC Clinic, CP&L Lab, and MedWise plans for accuracy and resolve differences within a week of receipt of bill.  Prepares check requests for billings.

22.  Acts as a liaison to benefit vendors to maintain up-to-date information and census.

23.  Assist with audits and surveys as requested.

24.  Completes ACA 1095-C upload in DATIS.

25.  Completes Medicare Part D Notification.

26.  Assists in payroll for accuracy, investigate discrepancies and resolve differences.

27.  Assist and coordinates employee morale initiatives and recommends as needed.

28.  Provides exit information on benefits.

29.  Coordinates with payroll with distribution of final paycheck.

30.  Assist in administration of invoices and check requests for HR Department.

31.  Acts as back-up to Staff Educator for LMS.  Assists and monitors training activities in LMS. 

32.  Conducts research, gathering and maintain data and statistical reports.

33.  Works closely with and provides back up for other HR staff.

34.  Maintains positive relationships and fosters open communication.

35.  Acts as an agent of change.

36.  Performs other related duties or completes special projects as required or assigned by Director of Human Resources.

37.  Assist Director of Human Resources with short-term and long-range goals of development of HR policy and procedures, laws, standards, and government regulations and making suggested improvements.

38.  Relias trainings and any other training required for role is 100% compliant.

39.  Must maintain regular and reliable attendance.

40.  Uses the trauma informed care approach when providing services and working with others:

·  Understands the Three E's of trauma-informed care.

·  Understands the Four R's of trauma-informed care.

·  Understands the six key principles of trauma-informed care. 

PHYSICAL REQUIREMENTS and ENVIORNMENTAL CHECKLIST: All abilities required to perform the essential and marginal tasks of this job: 

Walking, Operating office equipment, Standing, Operating motor vehicle, Light lifting, under 15 lbs., Sitting, Ability to see, Identify colors, Light carrying, under 15 lbs., Hearing (with aid), Straight pulling , Ability to write, Ability to count, Ability to read, Simple grasping, and Ability to tell time. 

All work site and environmental conditions that apply to this job: 

Travel by car 10% of time, 

Inside, 

Working closely with others, and Working alone. 

CRED/PRIV REQUIRED?  No    DRIVING REQUIRED:  Yes     

OTHER REQUIREMENTS OR CONDITIONS:

1.  Current State of Texas Driver License or if you live in another state, must be currently licensed in that state. Liability insurance required. 

2.  Must be insurable by Center's liability carrier if employee operates a Center vehicle or drives personal car on Center business.

3.  Good driving record as defined by Gulf Bend Center.

4.  Must complete all CORE training requirements prior to the due date.

5.  Must have computer experience to include: Microsoft Word, Excel, and Outlook.  Must have good organizational skills to achieve multiple deadlines.  Ability to type 40 wpm.

6.  Must maintain regular attendance and reliability which is critical to business operations.  This is a fulltime position.  Days and hours of work are Monday through Friday, 8:00am to 5:00pm or agreed upon hours 100% of the time, to ensure consistency and completeness of program's processes.  Evening and weekend work may be required as job duties demand.

AAP/EEO Statement

Gulf Bend Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identify or expression, or any other characteristic protected by federal, state, or local laws.

This policy applied to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.