JOB LOCATION: Victoria, Texas
JOB PURPOSE: To perform all necessary functions assigned for Cost Accounting, Fixed Assets, Contracts and Purchasing. Also to assist in all other Accounting areas as assigned.
ESSENTIAL FUNCTIONS AND DUTIES: Prepare all costs reports and any related supplemental schedules timely including but not limited to: CAM, MEI, Report III, Form V, Form M, Form C, Form G, YES, and MAC. Manage all reporting and submissions for all departments related to performance contracts, state and federal deadlines, audit guidelines, banking requirements, etc. Maintain Fixed Asset software including: addition of new assets, removal of disposed assets, calculation of depreciation, assisting other departments - such as Information Technology - in tracking of mobile devices, complete fixed asset and inventory audit no less than annually, and review insurance information related to inventory and fixed assets. Maintain all Gulf Bend Center contracts including but not limited to: monitoring contract renewal and termination dates; ensure compliance with terms of contracts; assist management with contract renewal tools; preparation of or assistance with memorandum of Understandings, Community Based Service agreements, Business Associate Agreements, Professional Service Agreements, amendments, or any other agreements deemed necessary. Monitors and assists with procurement processes including preparation of Quotes, Invitations to Bid, and Request for Proposals. Assist with monthly closing processes including but not limited to: bank reconciliations; reviewing and booking AFLAC claims; reviewing, booking, and preparing for payment BlueCross BlueShield claims; reviewing and booking investment interest; prepare MD Cares for payment and track total invoice and PAP; review and update square footage allocation; review and update FTE allocation; prepare income statement for Executive Team meetings; prepare Investment Report quarterly for the board meeting; prepare Indirect Cost Report monthly for the board meeting; and prepare $10,000 Banking Transactions report for the monthly board meeting. Record and monitor invoices and billings booked through financial system including but not limited to: ECC, TCOOMI, Wellness Community renters, Nursery Drive building renters, and other reimbursement contracts. Maintain outstanding receivables and prepare monthly A/R reports for board meetings. Assist with external audits and other special projects as needed. Attend out-of-town meetings as deemed necessary. Cover central fleet duties as needed. Cross train within the Accounting department and work as part of the Accounting department team. Complete other duties as requested.
REPORTS TO: Controller.
LEVEL OF SUPERVISION REQUIRED: General.
KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCY: Computer experience to include - Microsoft Word, Excel, and Outlook. Good organizational skills. Good communication skills. Cooperative attitude and teamwork within the department and throughout the Center. Model professionalism by appropriate dress, language, ethics, and work habits. Good verbal and written communication skills.
EDUCATION AND EXPERIENCE REQUIRED:
Required: Graduation from an accredited four-year college or university with a major in accounting, finance, business administration or other business-related field. Working knowledge of computerized accounting systems and Microsoft Office Suites.
Preferred: Minimum of two years' experience in maintaining a general ledger system, preparing financial statements, and/or preparing grant cost reports. Experience with governmental and fund accounting.
DEGREE AND/OR CERTIFICATION REQUIRED: BBA, BS minimum required. Working experience that meets the job needs are considered.
PHYSICAL REQUIREMENTS AND ENVIRONMENTAL CHECKLIST: Walking, operating office equipment, standing, light lifting, under 15 pounds, sitting, ability to see, identify colors, light carrying, under 15 pounds, hearing (with aid), ability to write, ability to count, ability to read, simple grasping, ability to tell time, travel by car, 2-3% of time, inside, working closely with others, working alone.
CRED/PRIV REQUIRED? Yes
DRIVING REQUIRED? Yes
INTERPERSONAL RELATIONSHIPS: Staff, management, and other representative of fund agencies, auditors and vendors.
OTHER REQUIREMENTS OR CONDITIONS: Current State of Texas Driver License or if you live in another state, must be currently licensed in that state. Liability insurance required. Must be insurable by Center's liability carrier if employee operates a Center vehicle or drives personal car on Center Business.